HR Business Solutions

Employee Benefits Management
	Benefit Compliance Audit Confidential report of our findings and recommendations for compliance with Federal and State regulations governing Employee Welfare Benefit Plans. Avoid costly penalties (and further complications) with self-correction before a Department of Labor (DOL) investigation.
	Annual Benefit Filings SAR/5500s – Most employers with over 100 plan participants are required to file annual reports with the IRS on their health and welfare plans. We collect the information from your broker and insurance carriers, audit, and prepare your government filing and required employee communication (Summary Annual Report).
	COBRA Compliance Package Employer’s guide to administering COBRA continuation of group health plans. Outlines employer’s responsibilities, relevant regulations, and procedures to follow, includes all required notices, election forms, form letters and documentation log. Updated for final regulations effective in 2005.
	HIPPA Compliance Package Our compliance package includes the policies, required documents and forms to implement HIPAA Privacy Act requirements for your organization.
	FMLA Compliance Package Policy and administration guidelines, customized forms, and administrator/management training to ensure compliance and integration with employee benefit plans and workers’ compensation programs.
	Summary Plan Descriptions The Employee Retirement Income Security Act (ERISA) and HIPAA require certain information be disclosed to participants in employee benefit plans. Certificates of coverage may not provide the required employer-specific information, such as eligibility, waiting periods, contribution strategy and enrollment procedures. We offer an ERISA-compliant, custom SPD which serves as both the SPD and the Plan Document (see below).
	Health and Welfare Plan Documents Internal Revenue Code and ERISA require employee benefit plans to be in written format and contain certain information to guide the operation of the plan. A plan document offers important protections for employers in the event of legal action by a plan participant.
	Cafeteria Plan Document and Enrollment Package Plan Document to meet Section 125 of the Internal Revenue Code requirements for premium reduction for health and accident plans. In addition, we will provide the “Board Resolution to Adopt” and the “Salary Redirection Agreement” which are referenced in the Plan Document.
	Benefits Enrollment Package Announcement of plan changes, personalized enrollment and waiver forms and change processing services.
	Benefit Plan Design and Implementation Evaluate your current benefit plans to determine competitive plan design and pricing. Act as intermediary with broker/insurance carrier in selection of benefit plans and services. Manage the implementation of new benefit plans with internal/external payroll and accounting departments, vendors and HR systems personnel. Prepare employee communications and conduct enrollment meetings.
Human Resources Management
	HR Infrastructure Development We can train your new Human Resources accountable to administer your Human Resources program. We will develop all the documents, policies, reports, filing systems, training, benefit and compensation programs and systems you need to stay in compliance with regulations and meet your organizational goals.
	HR Policy and Procedure Manual Customized to your administration practices, degree of centralization, benefit and compensation plans, and compliance requirements.
	Employee Handbook Let us help you define workplace policies and standards that attract and retain top talent, promote internal effectiveness and enhance external competitiveness. Your handbook will be customized to your industry, workforce demographics and compliance requirements.
	Management Training FMLA, workers’ compensation, drug free workplace, DOT compliance, sexual harassment, employment discrimination, documentation and disciplinary action, performance management, interviewing skills and more, customized to your organization’s needs.
	Job Description and Classification System Toolkit to write job descriptions, evaluate positions against standard job factors to create a hierarchy for salary administration and checklist to determine exemption status under Fair Labor Standards Act. Includes employee communications which can be customized for your organization.
	HRIS Evaluation and Implementation Project management support to define business requirements, evaluate potential vendors, negotiate a cost-effective solution and implement your HRIS/Payroll system.
	Performance Management Program Policy guidelines, multiple performance evaluation form options (from checklist to critical incident to 360 feedback), employee communication and management training.
	Employee Newsletters Educate your workforce on a wide range of topics, examples include new policy implementation, sexual harassment, total compensation, employee survey results, or open enrollment announcements.
	New Hire Package All the forms, employee releases, and disclosure documents to comply with HR data needs, EEO-1 and VETS reporting, tax withholding, state requirements for new hire reporting and best HR practices.
	Internal Investigations and Complaint Resolution We perform investigations on sensitive, confidential matters; prepare summary documentation and recommendations to respond to employee complaints and charges.
	Request for Proposal (RFP Prep.) and Analysis Whether you are purchasing a new HRIS/Payroll system, selecting a new broker or insurance carrier, or considering outsourcing HR administration, documenting your business requirements and current operating environment will speed your decision-making process and result in better purchases/vendor agreements.
	Affirmative Action Plans Employers with federal contracts of $50,000 or more and 50 or more employees must have a written affirmative action plan. We can draft the plan, prepare the analysis and train your staff on annual reporting activities.